Administrator & Department Assistant – Prints Department

About the role

We are looking for a highly organised Administrator & Department Assistant to support the Prints Department of a leading London auction house. The role offers a junior‑level opportunity to gain experience in the art market and auction industry while providing essential administrative and operational support.

Key responsibilities

• Act as the primary administrator for the Prints Department, maintaining accurate records in the company database.
• Prepare and process consignment paperwork, auction documentation and client correspondence, ensuring signed receipts and Terms & Conditions are received.
• Collect and file Know Your Client (KYC) documentation in line with anti‑money‑laundering regulations.
• Assist with invoicing, charges and general departmental record‑keeping.
• Serve as the main point of contact for buyers and sellers via phone, email and in‑person, responding to enquiries and providing condition reports.
• Liaise with agents, shippers and external service providers regarding collections and deliveries.
• Organise and track auction lots before and after sale, coordinate movement of property to photography and storage areas, and support viewings and exhibitions.
• Participate in auction‑day administration and provide support to clients during viewing periods.
• Assist specialists with research, cataloguing, basic condition reports and ensure lots are photographed for publication.

Required profile

• Excellent organisational and administrative abilities.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to prioritise tasks and work effectively under pressure.
• Professional, client‑focused approach.
• Proactive attitude and willingness to support a small team.

Required skills

• Microsoft Office
• Database systems