Conveyancing Paralegal or Secretary

About the role

We are seeking an organised and proactive Conveyancing Secretary or Paralegal to join a busy residential property team in Southend‑on‑Sea. The role supports fee earners with a varied caseload of residential conveyancing matters, ensuring smooth transaction progress and high‑quality client care.

Key responsibilities

• Providing administrative and legal support to conveyancing fee earners.
• Preparing correspondence, contracts, transfer deeds and completion statements.
• Opening and closing client files in accordance with compliance procedures.
• Managing client onboarding, including ID verification and AML checks.
• Ordering searches and reviewing search results.
• Liaising with clients, estate agents, mortgage lenders and solicitors.
• Managing diaries, appointments and key transaction dates.
• Preparing SDLT returns and Land Registry applications.
• Handling telephone enquiries and providing regular updates to clients.
• Maintaining accurate case management records.
• Assisting with exchange and completion processes.
• Supporting fee earners with post‑completion matters where required.

Required profile

• Previous experience working within residential conveyancing.
• Experience as a Conveyancing Secretary, Legal Assistant or Conveyancing Paralegal.
• Excellent organisational and time‑management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple matters and prioritise workloads effectively.
• High level of accuracy and attention to detail.
• Confident using Microsoft Office and legal case management systems.
• Professional and client‑focused approach.
• Desirable: Knowledge of the conveyancing process from instruction through to post‑completion.
• Desirable: Experience preparing SDLT submissions and Land Registry applications.
• Desirable: Ability to work with minimal supervision.
• Desirable: Legal qualifications (CILEx, LPC or equivalent) are advantageous but not essential.

Required skills

• Microsoft Office
• Legal case management systems

What we offer

• Salary up to £30,000 per annum, dependent on experience
• Friendly and supportive working environment
• Opportunities for career development and progression
• Holiday entitlement plus bank holidays
• Pension scheme
• Ongoing training and professional development
• Convenient Southend location with good transport links