Executive Assistant & Business Admin

About the role

We are seeking an Executive Assistant & Business Admin to join a respected international aviation business in Mayfair, London. This hybrid role blends high‑level executive support with day‑to‑day office and project coordination, offering you the chance to shape processes in a fast‑moving environment.

Key responsibilities

• Provide comprehensive EA support to senior leadership, managing complex, multi‑time‑zone diaries.
• Coordinate global meetings, conference calls, travel arrangements and prepare agendas, presentations and briefing documents.
• Manage inboxes, act as gatekeeper and primary point of contact for internal and external stakeholders.
• Support smooth operation of the London office, including supplier coordination, record keeping and office management.
• Assist delivery of multiple projects, tracking actions, deadlines and deliverables across international teams.
• Organise meetings, events and client engagements, and identify opportunities for process improvement.

Required profile

• Proactive self‑starter who thrives in a varied, fast‑paced role.
• Comfortable working across different time zones and handling multiple priorities simultaneously.
• Strong organisational abilities and a willingness to roll up sleeves and support the wider team as needed.

Required skills

What we offer

• Competitive salary and benefits package.
• Hybrid working arrangement (onsite and remote).
• Opportunity to influence processes and take ownership within a collaborative, entrepreneurial environment.