Executive Assistant

About the role

We are seeking an Executive Assistant to provide comprehensive administrative support to senior leadership in a safety‑driven, inclusive global organisation. Based in London, you will act as a trusted partner, managing information flow, priorities, and day‑to‑day operations with high confidentiality and professionalism.

Key responsibilities

• Manage diaries, schedule meetings, prepare agendas and ensure efficient use of time.
• Coordinate travel, logistics and off‑site meetings, handling all related arrangements.
• Process expense claims, purchase orders, vendor engagements and matter‑level budgeting.
• Liaise with internal teams and external service providers to facilitate communications and spend management.
• Support onboarding of new team members, including IT access and training.
• Maintain intranet sites, distribution lists, SharePoint sites and assist with report and presentation preparation.

Required profile

• Qualification in administration, secretarial work or a related field.
• Proven experience in a similar executive support role.
• Strong commitment to personal and team safety.
• Excellent written and verbal communication skills.
• High attention to detail and ability to proof‑read documents.
• Outstanding organisational and time‑management abilities.
• Self‑motivated team player capable of working independently.

Required skills

• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Experience with SharePoint for site maintenance and collaboration.