Executive Assistant

About the role

Bright Software Group is recruiting an Executive Administrative Assistant to support its senior leadership team. The role is the operational backbone for the executives, covering complex calendars, meetings, travel and administrative projects with precision and discretion. It suits someone organised, proactive and comfortable in a fast-paced environment where no two days are the same.

Key responsibilities

• Manage complex, overlapping calendars for multiple executives and coordinate meetings across time zones, resolving scheduling conflicts
• Arrange meeting logistics: book venues, organise catering, set up dial-ins, prepare materials and share participant information
• Arrange domestic and international travel, including accommodation, transport, visa requirements and accurate expense reports
• Record and distribute meeting minutes on time and keep executive communications confidential
• Support special projects and company events, research topics, prepare reports and handle ad hoc requests from senior leaders
• Provide day-to-day general office support and act as a point of contact for internal and external stakeholders

Required profile

• 3+ years' experience in an executive assistant or senior administrative role
• Experience supporting C-suite or board-level stakeholders
• Tact, discretion and sound judgement when handling confidential information
• Open to using AI and automation tools to work more efficiently
• Desirable: experience in fast-paced SaaS, technology or professional services environments, and in PE-backed, scaling or fast-growth businesses

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Calendar management systems
• Excellent written and verbal communication, representing the executive team professionally
• Multi-tasking, organisational and time-management skills with attention to detail