Executive Assistant & Office Manager – London

About the role

We are seeking an experienced and highly organised Executive Assistant/Office Manager to run the day‑to‑day operations of our London office and support three Partners. The role combines office management, compliance and executive assistance in a fast‑growing Deloitte France regional office.

Key responsibilities

• Oversee office supplies, equipment, vendor contracts, renewals and subscriptions.
• Manage relationships with landlords, cleaning services and external providers, including yearly archiving.
• Ensure the office is safe, organised and welcoming; supervise the Reception team and handle access, keys and onboarding kits.
• Act as a key contact for business continuity, organise fire drills and health‑and‑safety training in line with UK regulations.
• Approve supplier invoices and liaise with the IT Manager, acting as backup in emergencies.
• Create and maintain admin processes, documentation and workflow tools.
• Monitor employee independence forms, support audit visits and inspections, and handle payroll‑tax declarations with Finance.
• Prepare PowerPoint presentations for Partners, organise meetings, upload timesheets and expenses, and arrange occasional travel.
• Manage the Reception team, including performance monitoring and appraisals.

Required profile

• Minimum 10 years of experience in office management and/or executive assistance.
• Proven ability to manage contracts, vendors and compliance requirements.
• Experience supporting senior partners and handling confidential information.
• Strong organisational skills and the ability to work autonomously.

Required skills

• PowerPoint

What we offer

• A friendly, fast‑growing environment where teamwork and fieldwork are key.
• Close collaboration with Constantin’s management team and Deloitte’s UK and France networks.
• Opportunities to develop a broad skill set within an international professional services firm.
• Attractive salary package with pension and healthcare benefits.