Executive Assistant – Support CEO in Fast‑Paced Creative Company

About the role

We are looking for a highly organised and proactive Executive Assistant to support our CEO in a dynamic, creative environment. The role is fully office‑based and requires you to juggle multiple priorities across operations, talent, production, clients and internal teams.

Key responsibilities

• Manage the CEO’s diary, meetings, travel arrangements and day‑to‑day schedule.
• Coordinate internal and external meetings across stakeholders and time zones, preparing agendas, presentations and briefing notes.
• Screen and prioritise emails, calls and correspondence.
• Support operational projects, monitor workflows, deadlines, budgets and resource planning.
• Liaise with department heads, creatives, freelancers, suppliers and clients.
• Maintain operational documentation, reporting systems and assist with event, shoot and launch logistics.
• Handle confidential information with professionalism and act as a key point of contact on behalf of the CEO.
• Process expenses, invoices, purchase orders and manage contracts and digital records.
• Assist with onboarding of freelancers or new starters and occasional office‑management tasks.

Required profile

• Previous experience as a PA, Executive Assistant or Operations Coordinator.
• Background in sports, entertainment, creative, media or a fast‑moving commercial environment.
• Exceptional organisational, multitasking and communication abilities.
• High attention to detail, ability to remain calm under pressure and adapt quickly.
• Professional, discreet and collaborative attitude with a passion for creative industries.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.

What we offer

• Salary up to £70,000 per year.
• Amazing benefits package.