Executive Assistant to Executive Director

About the role

We are seeking a proactive Executive Assistant to support our Executive Director within a global public‑interest organisation. The role combines high‑level administrative duties with strategic calendar and travel management, operating across multiple time zones.

Key responsibilities

• Manage a complex, global diary, proactively planning, prioritising and resolving scheduling conflicts.
• Coordinate domestic and international travel, including bookings, visas and compliance with travel policies.
• Organise virtual and in‑person meetings, handling technical set‑up, room bookings and catering.
• Build and maintain relationships with senior internal stakeholders, board members and external partners such as government officials and regulators.
• Provide administrative support using Salesforce/CRM, manage Outlook mailbox, correspondence and logistics.

Required profile

• Extensive experience supporting senior executives (Executive Committee level or higher) in an international environment.
• Demonstrated ability to handle highly complex diaries, travel and meeting logistics across multiple time zones.
• Strong cultural awareness and sensitivity when working with global teams.
• Highly reliable, proactive and able to follow through consistently.

Required skills

• Proficiency with Salesforce/CRM for administrative tasks.
• Strong command of Microsoft Outlook for calendar and email management.

What we offer

• Salary up to £55,000 per annum.
• Hybrid working – 2‑3 days per week in our Canary Wharf office (09:00‑17:00).
• 18‑month fixed‑term contract with immediate start.