Facilities & Maintenance Coordinator

About the role

We are looking for a proactive Facilities & Maintenance Coordinator with a solid Mechanical & Electrical background to act as the main liaison between building operations, contractors and the internal maintenance team. You will ensure the building meets high standards through regular inspections, timely issue identification and efficient coordination of works.

Key responsibilities

• Conduct regular walkthrough inspections to spot maintenance and operational issues.
• Assess defects, allocate tasks to the appropriate trade (electrical, mechanical, fabric, etc.).
• Serve as the primary contact for contractors and the internal maintenance team.
• Monitor contractor performance, ensuring work is completed safely, on time and to quality standards.
• Collaborate with the maintenance department to prioritise and track reactive and planned works.
• Raise, log and track jobs in the maintenance system.
• Maintain compliance with health & safety regulations and building procedures.
• Support contractor inductions and verify permits where required.
• Keep accurate records of maintenance activities and building issues.
• Provide regular updates to management on building performance and outstanding matters.

Required profile

• Proven experience in facilities, building services or maintenance coordination.
• Strong Mechanical & Electrical (M&E) knowledge, either qualified or gained through practical experience.
• Experience managing contractors and service providers.
• Ability to diagnose building issues and assign work to the correct trade.
• Good understanding of health & safety regulations in a facilities environment.
• Excellent organisational, communication and stakeholder‑management skills.
• Proactive, hands‑on approach with strong attention to detail.

Required skills

• Mechanical & Electrical (M&E) knowledge