Finance & Operations Assistant

About the role

Cult Pens is seeking a Finance & Operations Assistant to support daily business activities across finance, ecommerce operations, and supplier management. This hands‑on position sits at the heart of a fast‑moving online retailer, ideal for someone who enjoys working with numbers and processes.

Key responsibilities

• Process high volumes of purchase invoices from international suppliers and maintain accurate supplier accounts.
• Liaise with the parent company on statements, payment runs, and reconciliations.
• Raise and manage purchase orders for non‑trade suppliers.
• Prepare financial, sales and margin reports across product categories.
• Assist with system reconciliations between Shopify, payment providers and finance systems.
• Support day‑to‑day Shopify administration, product updates and stock monitoring.
• Help execute promotions, product launches and seasonal campaigns.
• Collaborate with marketing, merchandising and customer service to ensure smooth operations.

Required profile

• Strong attention to detail and precision with financial and product data.
• Numerically confident with solid Excel abilities (lookups, basic analysis).
• Highly organised, able to prioritise and meet deadlines in a fast‑paced ecommerce environment.
• Proactive, hands‑on attitude with a willingness to own and improve processes.
• Interest in ecommerce and retail, comfortable working across multiple systems.

Required skills

• Excel
• Shopify

What we offer

• Competitive salary and annual performance‑based bonus.
• Hybrid working model (home and office).
• 24 days holiday plus birthday off and bank holidays, with the option to purchase extra days.
• Competitive pension contribution and cycle‑to‑work scheme.