Legal Personal Assistant (Hybrid, London)

About the role

We are seeking a proactive Legal Personal Assistant/Executive Assistant to support fee earners at an international law firm in London. The role operates on a hybrid schedule (three days in the office, two days remote) and offers a structured, full‑time environment.

Key responsibilities

• Manage and prioritise the fee earner diary, arranging appointments, conferences and meetings across multiple time zones.
• Develop and maintain a robust electronic and hard‑copy filing system, adhering to naming conventions and compliance policies.
• Prepare meeting materials, capture actions, and coordinate follow‑up communications.
• Organise travel, visas, accommodation and itineraries in line with the firm’s Travel Policy.
• Coordinate global visitor logistics and handle courier, printing and scanning tasks.
• Maintain up‑to‑date partner PDPRs and oversee new client/matter onboarding.
• Draft compliance documents such as engagement letters and critical information forms.
• Participate in WIP and credit control meetings, produce reports and drive agreed actions.
• Manage partner billing processes, including prebills, disbursements, discounts and invoice dispatch.
• Provide fee earners with financial queries support using Aderant.

Required profile

• Strong organisational abilities with a high level of discretion.
• Excellent communication skills for liaising with fee earners and external parties.
• Attention to detail and ability to adhere to compliance and risk guidelines.
• Experience in a legal or professional services environment is preferred.

Required skills

• Aderant legal billing software

What we offer

• Hybrid working model (3 days office, 2 days remote)
• Competitive salary range £45,000‑£47,000 per annum
• Professional development within an international law firm