Legal Secretary – Administrative Support in London

About the role

We are looking for an experienced Legal Secretary to join a specialist law firm in the heart of the City of London. The role offers a hybrid working model after an initial three‑month onsite period and provides a supportive environment for a professional who enjoys coordinating meetings, events and a range of administrative tasks.

Key responsibilities

• Organise meetings, webinars and client‑facing events, handling catering, RSVPs, room and technology setup, name badges and post‑event tracking.
• Provide word‑processing support, dictation, document amendments and production.
• Plan and manage office events, budgets and external resources.
• Handle calendar management, travel arrangements and meeting planning.
• Coordinate onboarding/off‑boarding with HR & IT, including mandatory training tracking.
• Assist with marketing, client development activities and expense reimbursements.
• Manage NDAs, records storage, retention and retrieval.
• Oversee stationery, equipment, furniture procurement and office service operations.
• Provide first‑line IT support and liaise with the US team on emergency preparedness.
• Support Legal, Finance & Ops Administrators with client matters and engagement letters.

Required profile

• 2‑3 years of administrative experience, preferably within a law firm.
• Associate or undergraduate degree in Business or a related field, or equivalent experience.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage confidential information and work under pressure.

Required skills

• Microsoft Word, Excel, PowerPoint and Outlook.
• Proficiency with 3E (preferred).
• Experience with document management systems, preferably NetDocs.

What we offer

• Annual salary of £40,000.
• Hybrid working model after three months.
• Opportunity to work in a small, cohesive team within a specialist law firm.