Legal Secretary – Partner Support in Art & Luxury

About the role

We are seeking a Legal Secretary to support a Partner within a law firm’s leading Art & Luxury practice. The role demands impeccable organisational skills, sound judgement and a proactive approach in a fast‑paced, high‑performing environment.

Key responsibilities

• Manage the Partner’s diary, schedule meetings and resolve conflicts.
• Prepare agendas, papers, minutes and follow up on action points.
• Arrange UK and international travel and itineraries.
• Handle emails and correspondence, acting as a primary point of contact for clients.
• Assist with personal appointments, errands and private events.
• Draft legal documents, presentations, business‑development materials and correspondence.
• Open, maintain and organise client files, ensuring accuracy and compliance.
• Monitor deadlines and keep matters on track.
• Track workstreams and priorities across the Partner’s matters.
• Respond to client and internal enquiries promptly and professionally.
• Coordinate billing, open matters, prepare invoices and liaise with Finance.
• Monitor work‑in‑progress, billing and outstanding payments.
• Record time entries and support reporting.
• Maintain CRM records and aid business‑development activities, including client events.
• Process expenses and keep accurate records.

Required profile

• Significant experience supporting senior executives or partners in a fast‑paced professional environment.
• Outstanding organisational and prioritisation abilities.
• Excellent communication skills with exceptional attention to detail.
• Calm, proactive and solutions‑focused approach.
• High levels of discretion, professionalism and emotional intelligence.
• Confidence in learning new systems.
• Genuine interest or experience in the arts, luxury, fashion, design or related creative sectors.

Required skills

• Microsoft Office