Maintenance Management Coordinator

About the role

We are looking for an organised and proactive Maintenance Management Coordinator to support the delivery of planned maintenance and compliance activities across our portfolio in Bristol. This 3‑month contract role involves coordinating Planned Preventative Maintenance (PPM) schedules and providing essential administrative support to the Facilities Management team.

Key responsibilities

• Assign and coordinate PPM tasks to engineers and contractors.
• Monitor and track PPM activities to ensure timely completion.
• Update and close completed PPM work orders in the CAFM system.
• Raise and process price notifications and variations.
• Maintain accurate records and documentation for maintenance and compliance.
• Provide administrative support for statutory compliance, managing certificates and reports.
• Assist in preparing performance reports for internal and client review.
• Liaise with operational teams, subcontractors, and clients to ensure efficient service delivery.
• Support the Facilities Management team with general administrative duties and ad‑hoc tasks.

Required profile

• Previous experience within a Facilities Management environment.
• Good understanding of FM processes and maintenance operations.
• Strong administrative and organisational abilities.
• Excellent attention to detail and capacity to manage multiple tasks simultaneously.
• Competent user of Microsoft Office applications, especially Excel, Outlook, and Word.
• Strong communication and stakeholder management skills.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• CAFM system