Medical Secretary – Albyn Hospital

About the role

We are looking for an experienced Medical Secretary to provide dedicated administrative support to consultants at Albyn Hospital, part of Circle Health Group. The role is full‑time (37.5 hours per week) and involves a flexible shift pattern within a busy clinical environment.

Key responsibilities

• Manage consultants' diaries, schedule outpatient clinics, theatre lists and meetings.
• Prepare clinic documentation and transcribe clinical correspondence from audio dictation or handwritten notes with high accuracy.
• Liaise with patients to confirm appointments, investigations, admissions and follow‑up arrangements.
• Act as the first point of contact for patient queries, delivering a professional and compassionate service.
• Coordinate with hospital departments such as bookings, theatre and billing to support care delivery.

Required profile

• Proven experience as a medical secretary or in a similar healthcare administrative role.
• Excellent typing and transcription skills, including experience with audio dictation.
• Strong knowledge of medical terminology and clinical correspondence formatting.
• High level of accuracy, attention to detail and ability to manage competing priorities.
• Professional, patient‑centred communication style.

Required skills

• Medical transcription
• Medical terminology
• Microsoft Office suite
• Patient Administration System (PAS)
• Electronic Patient Record (EPR) systems
• Dictation software

What we offer

• Up to £28,642 per year, dependent on experience and qualifications.
• 25 days holiday plus bank holidays, increasing to 30 days with service.
• Private pension and private healthcare scheme covering pre‑existing conditions.
• Family‑friendly policies, including enhanced maternity, paternity and adoption pay.
• Access to employee discounts, wellbeing resources and industry‑leading training.