Office Manager & PA to Editor-in-Chief

About the role

The i Paper is seeking a proactive Office Manager who will also serve as Personal Assistant to the Editor‑in‑Chief. Working on‑site in High‑Street Kensington, you will ensure the newsroom runs smoothly and provide high‑level executive support in a fast‑paced media environment.

Key responsibilities

• Manage the Editor‑in‑Chief’s diary and provide ad‑hoc administrative support.
• Process weekly invoices for the editorial department and keep payment trackers up to date.
• Onboard new staff and freelancers, handling paperwork, office logistics and IT requirements.
• Coordinate press accreditations, travel bookings and expense reports for senior editors.
• Organise staff events, including the annual Christmas party and major town‑hall meetings.
• Oversee office health & safety, liaise with IT, and arrange AV support for events.

Required profile

• Proven experience in office administration and executive support.
• Strong multitasking and prioritisation abilities in a high‑pressure newsroom.
• Effective, compassionate communication skills.
• Positive, proactive attitude with a focus on team morale.

Required skills

What we offer

• 25 days holiday, increasing to 30 days with tenure.
• Pension plan, life cover and employee assistance programme.
• Discounts on shopping, dining and vouchers.
• On‑site gym, subsidised canteen, and on‑site nurse and GP clinics.
• Opportunities to grow with a nationally award‑winning newspaper.