Operations Executive – Events Management

About the role

We are seeking an Operations Executive to join the Institution of Mechanical Engineers in London on a full‑time, permanent basis. The role will lead the end‑to‑end delivery of a diverse portfolio of face‑to‑face, hybrid and virtual events, ensuring smooth logistics, budgeting and stakeholder coordination.

Key responsibilities

• Oversee operational delivery of conferences, seminars, webinars, competitions and lectures.
• Manage event logistics, supplier and venue relationships, budgeting and stakeholder liaison.
• Lead onsite delivery from build‑up through breakdown, acting as the main point of contact for venues, suppliers, speakers, sponsors and delegates.
• Negotiate contracts with venues, AV suppliers and other event providers.
• Coordinate event collateral such as guides, badges and delegate lists.
• Fulfil sponsorship agreements and manage sponsor requirements.
• Reconcile event expenditure with the Finance team.
• Organise post‑event review meetings and collate stakeholder feedback.
• Travel regularly, including frequent overnight stays, as required.

Required profile

• Familiarity with events operations processes.
• Proven ability to secure competitive rates from suppliers.
• Strong communication skills and experience building relationships at all seniority levels.
• Ability to optimise budgets to achieve targets and maximise value.
• Customer‑focused mindset delivering exceptional experiences.
• Excellent time‑management and prioritisation abilities.
• Strong problem‑solving skills with attention to detail.

Required skills

What we offer

• Salary of £33,000 per annum.
• 26 days holiday plus bank holidays and an extra day off for your birthday.
• Pension scheme, life assurance and private health cover.
• Continuous training and career development opportunities.
• Wellbeing benefits to support a healthy work‑life balance.
• Hybrid working arrangement based at Birdcage Walk, London.