People and Office Coordinator

About the role

Greyparrot, a fast-growing (~60-person) AI waste analytics company, is hiring a People and Office Coordinator in London, reporting to the Head of People. The role covers the office, suppliers and the culture calendar, and includes managing the office move to a new location. It is hybrid, with a minimum of 3 days per week in the office, and the company is open to 4 or 5 days per week.

Key responsibilities

• Run the office and its suppliers: supplies, kit, seating, cleanliness and basic health and safety, and act quickly when things break or run low
• Own the office move: work with the Head of People and VP Ops on space planning, supplier coordination and moving-day logistics so the new space is ready from day one
• Plan and run team events such as socials, All Hands and celebrations, including tech setup and supplier arrangements
• Support People Operations: onboarding, meeting coordination, policies, benefits and upkeep of People systems (Notion, HiBob)
• Build processes where none exist, document them and keep improving them

Required profile

• Experience running the office for a company of similar size
• Previous support of People or HR processes, including onboarding and benefits administration
• Ownership of supplier or vendor contracts with proven value gained
• End-to-end planning and delivery of company events
• Development or improvement of a process at a small or fast-growing company

Required skills

• Use of an HRIS (the company uses HiBob)
• Knowledge of Notion and HiBob