Personal Assistant to the Head of Department and Department Administrator

About the role

The Department of Pharmacology at the University of Cambridge is looking for an experienced, efficient and dedicated Personal Assistant to support both the Head of Department and the Departmental Administrator. The post holder manages the time and work of these two senior management positions and is based in central Cambridge. It is a full-time, permanent position; flexible working is open, but the role is not available on a completely remote basis.

Key responsibilities

• Provide secretarial administrative support, including diary management, arranging meetings and preparing agendas and papers
• Take minutes and circulate follow-up information and action points
• Assist with email management, communications and liaison with relevant parties
• Help with financial administration, such as budget management and expense claims
• Produce reports and maintain records, plus ad hoc projects suitable to the grade

Required profile

• Previous PA or secretarial administrative experience
• Educated to at least A-level standard, including English and Mathematics at GCSE level
• Service-oriented, proactive and able to use own initiative within a collaborative environment
• Good time management, communication and interpersonal skills

Required skills

• Highly competent in standard software packages, particularly Word, Excel and Outlook
• Confident IT user

Applications are made directly through the university's online recruitment system by quoting reference PL51667; agencies are not accepted. After an offer is accepted, the successful candidate must undergo a health assessment.