Project & Team Coordinator – 12‑Month Fixed‑Term (Guildford)

About the role

We are looking for a proactive Project & Team Coordinator to join a dynamic workspace‑design company on a 12‑month fixed‑term maternity cover. Based in Guildford, you will combine project coordination with office and team support, ensuring smooth operations and successful project delivery.

Key responsibilities

• Coordinate diaries, meetings, travel and organise internal events, client gatherings and team socials.
• Manage office supplies, equipment, facilities maintenance and supplier relationships.
• Maintain health & safety compliance, office procedures and quality standards.
• Prepare and update project documentation, including health & safety files.
• Support Project Managers with scheduling, progress tracking and administrative tasks.
• Handle site documentation, deliveries, courier services and equipment logistics.
• Raise purchase orders, process procurement requests and arrange client gifts.
• Assist with pre‑construction administration, supplier onboarding and client documentation.

Required profile

• Previous experience in a Project Coordinator, Team Coordinator, Office Manager or similar business support role.
• Strong organisational and time‑management abilities with a proactive, detail‑oriented approach.
• Excellent communication and stakeholder‑management skills.
• Ability to work independently and juggle multiple priorities in a fast‑paced environment.

Required skills

What we offer

• Competitive salary between £35,000 and £40,000 per year.
• 12‑month fixed‑term contract.
• Friendly, collaborative team environment.