Administrative Assistant and Attendance Officer

About the role

The American School in London is seeking an Administrative Assistant who will also serve as the Attendance Officer for the Middle School. This term‑time position provides essential administrative support to senior staff while maintaining accurate student attendance records.

Key responsibilities

• Schedule appointments, prepare itineraries and reports for the Middle School Assistant Principal and Director of Student Life.
• Monitor daily student attendance, compile monthly reports and flag trends or concerns.
• Coordinate substitute teaching cover and manage related payments.
• Process field‑trip requests, risk assessments and medical consent forms for student travel.
• Maintain up‑to‑date student files, prepare transcripts and reports for external applications.
• Collect, merge and distribute report‑card data with attendance information.
• Liaise with other school departments to ensure smooth non‑academic support.
• Supervise students during recess, lunch or after‑school periods as needed.
• Participate in school events, committees and co‑curricular activities.

Required profile

• Recent extensive experience in a general administrative or managerial role.
• Strong organisational abilities and excellent written and oral communication.
• Demonstrated commitment to child safeguarding and welfare.
• Ability to work collaboratively in a team‑focused environment.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Slides, etc.).
• Advanced competence in Microsoft Office, especially Excel.
• High‑level proofreading, spelling and editing capabilities.