Data Reconciliation Assistant

About the role

The Temporary Data Reconciliation Assistant will work on a three‑month fixed‑term contract in Dundee, supporting the validation and reconciliation of MSS data reports. You will help ensure that all records are accurate, complete, and compliant with internal audit standards while collaborating with internal teams and external partners.

Key responsibilities

• Assist with the reconciliation of MSS data reports to guarantee accuracy and consistency.
• Organise and maintain electronic folders and supporting documentation.
• Upload, hyperlink and map supporting files to relevant spreadsheets and trackers.
• Review and validate existing documentation, flagging missing or incomplete information.
• Support data validation and document‑checking activities in line with compliance requirements.
• Liaise with freight forwarders, carriers, suppliers, customers and customs brokers to obtain, verify or clarify documentation.
• Draft Letters of Authority and other formal correspondence as required.
• Monitor outstanding requests, follow up proactively and escalate delays.
• Maintain accurate records of communications, actions taken and status updates.
• Provide regular progress updates and highlight any risks or issues.

Required profile

• Strong attention to detail and high level of accuracy.
• Excellent organisational skills with the ability to manage multiple files and trackers.
• Ability to follow established processes and internal procedures.
• Effective communication skills for interacting with internal and external stakeholders.

Required skills