Japanese Speaking Administration Assistant (Hybrid)

About the role

Our client, a leading global shipping and logistics organisation, is seeking a Japanese‑speaking Administration Assistant to support senior stakeholders and a large department. The role is permanent, full‑time and hybrid, based in London.

Key responsibilities

• Provide comprehensive administrative support across multiple business divisions.
• Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions, conferences and corporate events.
• Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
• Assist with diary management for senior leaders.
• Provide administrative support to senior management and executive stakeholders.
• Organise internal meetings, team events and external functions.
• Maintain accurate records, databases and departmental documentation.
• Raise purchase orders and process supplier invoices.
• Create and maintain supplier records and update banking information.
• Book restaurants, meeting venues and event spaces.
• Coordinate courier services and incoming post.

Required profile

• Fluent in Japanese at a business level.
• Previous administrative experience within an office environment.
• Excellent written and verbal communication skills.
• Strong organisational abilities and capacity to manage multiple priorities.
• High attention to detail and accuracy.
• Confident use of Microsoft Office.
• Strong interpersonal skills and ability to work with stakeholders at all levels.

Required skills

• Microsoft Office

What we offer

• Salary of £30,000‑£35,000 per year.
• Hybrid working model (3 days in the office, 2 days remote).
• Modern offices in the heart of the City of London.
• Exposure to senior stakeholders and global operations.
• Private medical and life insurance.
• Discounted gym membership and season ticket loan.