Japanese‑Speaking Legal Secretary / Office Administrator

About the role

We are seeking a bilingual Japanese‑speaking Legal Secretary / Office Administrator to join our London office. The role provides comprehensive administrative support to our legal team and liaises with our Japan head office, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage diaries, coordinate meetings and arrange domestic and international travel.
• Prepare, format, file and maintain legal and administrative documentation.
• Assist with invoice processing, expense administration and payment‑related matters.
• Handle reception duties, welcome visitors, manage telephone enquiries and process correspondence.
• Liaise with the Japan head office and other international offices to facilitate communication.
• Monitor office supplies and support efficient office operation.
• Provide administrative support to Finance and Human Resources as required.
• Undertake general administrative duties to support the wider team.

Required profile

• Previous experience in a secretarial, administrative or executive support role, preferably within a professional services environment.
• Business‑level proficiency in both Japanese and English with excellent written and verbal communication.
• Strong organisational ability to manage multiple priorities and meet deadlines.
• High level of accuracy, discretion and attention to detail.

Required skills

What we offer

• Competitive salary up to £45,000 per year.
• Permanent full‑time contract (37.5 hours per week).
• Location in central London (Zone 1).