Personal Assistant – Global Investment Firm (London)

About the role

The client is a leading global private investment firm managing around $70 billion of equity capital. They are seeking an experienced Personal Assistant to provide comprehensive administrative support to investment professionals in their London office.

Key responsibilities

• Manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts.
• Coordinate domestic and international travel, including visa arrangements, in line with company policy.
• Handle incoming calls and messages with professionalism and discretion.
• Process bi‑weekly expense reports accurately and ensure compliance with firm policy.
• Prepare and collate documents, presentations, and meeting packs as required.
• Provide absence cover for colleagues within the assistant team when needed.
• Support occasional event coordination such as off‑sites, dinners, and internal meetings.
• Perform general administrative duties including scanning, printing, binding, and filing.

Required profile

• Proven experience managing multiple priorities and deadlines in a fast‑paced professional environment.
• Strong organisational, communication and problem‑solving abilities.
• Proactive, resourceful and able to anticipate needs before they arise.
• Calm, adaptable and effective under pressure with high attention to detail.
• Excellent interpersonal skills and the ability to build trusted relationships at all levels.
• Maintains confidentiality and demonstrates sound judgment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Concur (expense management system)
• Workday (HR/finance system) – advantageous

What we offer

• Competitive salary up to £65,000 per annum.
• Hybrid working model – 4 days in the London office and 1 day remote.
• Opportunity to work within a leading global investment firm.