Personal Assistant to CEO of Historic City Livery Company

About the role

This position supports the CEO of a historic City Livery Company, combining high‑level administrative duties with event coordination for charitable and member activities. The role blends office management, diary control and direct interaction with a wide network of stakeholders.

Key responsibilities

• Maintain and organise the CEO’s diary, scheduling meetings, lunches and formal functions.
• Manage the day‑to‑day operation of a small office, acting as the first point of contact for members and visitors.
• Handle filing, record keeping, stationery supplies and general office administration.
• Co‑ordinate the planning and execution of member events, including dinners and conferences.
• Provide support to the Charity Officer for the annual conference and related charitable initiatives.
• Prepare and update the Company’s annual diary of events.

Required profile

• Proactive, confident and tactful with excellent communication and social skills.
• Demonstrated experience as a Personal Assistant at board level, preferably within arts, charitable, historic or education sectors.
• Strong organisational ability and proven experience in event planning.
• Comfortable working both in the office (four days) and remotely (one day) each week.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Database management