Administration Assistant – Private Client

About the role

We are looking for an organised, proactive Administration Assistant to join our Private Client team. Working closely with experienced lawyers and legal assistants, you will provide essential administrative support for matters such as wills, probate, lasting powers of attorney and estate planning.

Key responsibilities

• Store and dispatch wills, including sending closing letters and client copies.
• Prepare meeting packs, retrieve documents, and print/engross legal paperwork.
• Complete deed indexing forms and scan, save, and maintain client identification documents.
• Organise certified copies of lasting powers of attorney and manage file opening, closing and archiving.
• Carry out verification, bankruptcy and insolvency searches.
• Prepare client care letters, general correspondence and process cheque/cash payments.
• Handle client enquiries, audio dictation, and document production.
• Witness wills, request titles, wills and Court of Protection documents, and support occasional home or probate property visits.
• Assist with ad‑hoc projects and manage probate diaries and key dates.

Required profile

• Excellent organisational and time‑management abilities.
• Reliable, dependable and able to multitask effectively.
• Strong communication and interpersonal skills.
• Positive, team‑focused attitude with professionalism and discretion when handling sensitive information.

Required skills

• Proficiency with case management systems.
• Strong Microsoft Office skills.

What we offer

• Competitive salary and a supportive, flexible working environment.
• 28 days annual leave plus bank holidays.
• Medicash cashback scheme, life insurance, and employee assistance programme.
• Physical and mental wellbeing support.