Administrative Assistant to Senior Charge Nurse

About the role

Join the NHS Ayrshire & Arran team in a vital administrative capacity within the Mental Health Services. As the primary point of contact for Senior Charge Nurses, you will play a crucial role in ensuring the smooth operational running of our inpatient hospital environment.

Main Responsibilities

• Provide comprehensive administrative support to the Senior Charge Nurses within the Business Administration service.
• Act as the first point of contact for the nursing leadership, managing inquiries and communications professionally.
• Maintain and manage complex databases with high accuracy.
• Coordinate administrative tasks within a fast-paced mental health and social care partnership setting.
• Ensure all sensitive information is handled with strict confidentiality in compliance with GDPR.

Candidate Profile

• Internal candidate: This position is exclusively open to current employees of NHS Ayrshire & Arran and/or NHS Scotland.
• Qualified professional: Must hold an SVQ Level II in Administration/IT or possess equivalent professional experience.
• Reliable and autonomous: Ability to work independently while contributing effectively to a multidisciplinary team.
• Mobile: A valid UK driving license is desirable to facilitate travel between different Ayrshire & Arran sites.

Required Skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong database management and maintenance capabilities.
• Excellent written and verbal communication skills.
• Exceptional time management and organizational abilities.
• High level of interpersonal skills and discretion regarding confidential data.

What we offer

• A permanent, stable position within a supportive and caring healthcare environment.
• A balanced work schedule: 30 hours per week (Monday to Friday, 09:00 - 15:30).
• The opportunity to contribute to essential mental health and social care services.