Executive Assistant – Investment Banking Team

About the role

Paragon Personnel is recruiting an Executive Assistant to support a team of over 25 junior bankers in the Birmingham office of a leading global financial institution. The role offers full training, a supportive environment, and exposure to fast‑paced investment banking operations.

Key responsibilities

• Provide diary management and scheduling for bankers (Associate level and above).
• Arrange internal and external meetings, conference calls, and video conferences across multiple time zones.
• Handle high volumes of calls and emails, ensuring accurate message relay.
• Book meeting rooms and manage logistics across several locations.
• Coordinate international travel, including flights, hotels, visas, and car bookings.
• Prepare and process expense reports in line with company policy.
• Assist with invoice processing and tracking.
• Provide phone and holiday cover for fellow assistants as needed.
• Support bankers with ad‑hoc administrative requests, projects, and team initiatives.

Required profile

• Proactive and approachable with a solid administrative foundation.
• Comfortable handling high‑volume, detail‑heavy workloads.
• Strong interpersonal skills and ability to communicate confidently with stakeholders at all levels.
• Calm under pressure, adaptable to a fast‑changing environment, and able to maintain confidentiality.
• Solution‑focused mindset with a "can‑do" attitude.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.