Secretarial Assistant

About the role

The Medical Secretarial Team at Borders General Hospital is seeking a dedicated Secretarial Assistant to provide high‑quality administrative support to medical staff and secretaries. This full‑time position offers a supportive NHS environment where confidentiality and efficiency are paramount.

Key responsibilities

• Deliver comprehensive secretarial and administrative assistance to the Medical Secretarial Team.
• Transcribe confidential patient information using a voice‑recognition system and integrate it with hospital IT systems.
• Prepare, format, and manage documents, letters, and reports in accordance with NHS standards.
• Handle routine enquiries, schedule appointments, and maintain accurate records.
• Ensure strict adherence to data protection and confidentiality policies.

Required profile

• Relevant secretarial or administration qualification, or equivalent experience.
• Knowledge of medical terminology.
• Proficiency with Microsoft Word.
• Excellent keyboard typing speed and accuracy.
• Ability to work independently while maintaining high standards of confidentiality.

Required skills

• Microsoft Word
• Voice recognition system
• Medical terminology
• Keyboard typing

What we offer

• Band 2 salary range £26,696 – £28,988 per annum (pro‑rata).
• 36‑hour work week (or 2 × 18‑hour shifts).
• Access to NHS benefits, training, and career development opportunities.
• Supportive team environment within a leading Scottish hospital.