Administration Coordinator

About the role

The Administration Coordinator will provide high‑level personal assistance to the Vice President of Sales and ensure the smooth operation of the regional office in Central London. This role combines calendar management, travel coordination, and administrative support to facilitate effective business processes.

Key responsibilities

• Manage and coordinate the VP Sales calendar, including arranging domestic and international travel.
• Schedule and organise meetings, ensuring efficient diary management.
• Handle email correspondence and respond to customer care issues promptly.
• Prepare materials for meetings, including reports, presentations and spreadsheets.
• Follow up with internal departments to ensure timely completion of requests.
• Assist HR with onboarding activities and induction planning for new staff.
• Promote a positive team environment by organising events and celebrating successes.

Required profile

• Proven administrative or PA experience supporting senior management.
• Excellent verbal and written communication skills.
• Highly organised with the ability to work under pressure in a dynamic environment.
• Legal right to live and work in the United Kingdom.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Access.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.