Administrative Assistant – Accounts Payable (Bookkeeper)

About the role

We are looking for a reliable Administrative Assistant focused on Accounts Payable to join Universal Lubricants in East London. Reporting to the Operations Manager, you will own the day‑to‑day financial record‑keeping and support the smooth operation of our finance function.

Key responsibilities

• Maintain accurate financial records and daily bookkeeping entries.
• Use Xero to record expenses, payments, receipts and manage the general ledger.
• Process sales and purchase invoices, perform daily bank reconciliations and monitor accounts payable and receivable.
• Prepare and send customer statements, handling debtor queries.
• Assist in the preparation and filing of VAT returns and other financial reports.
• Keep organised digital and paper filing systems and provide basic payroll administration support.
• Act as the primary contact for suppliers, customers and external accountants.

Required profile

• Proven experience in bookkeeping, accounts assistance or a similar role.
• Strong attention to detail and high numerical accuracy.
• Excellent written and verbal communication skills.
• Experience in the automotive lubricants or related distribution sector is a plus.

Required skills

• Xero accounting software.