Administrative Assistant

About the role

We are seeking an experienced Administrative Assistant to join Law Support, a leading European intellectual property firm, as a Legal Administrator. The role supports trademark and patent attorneys with essential administrative processes, working 9‑5 in a hybrid model (60 % office, 40 % home).

Key responsibilities

• Learn and perform core functions within the Intellectual Property Support team, achieving full competency across processes.
• Manage incoming correspondence (post, email, EPO electronic mailbox), scanning and filing documents in the document management system.
• Update the firm’s IP portfolio management system with case details, correspondence, and official deadlines.
• Notify attorneys and relevant staff of incoming communications and monitor internal and official deadlines to ensure timely action.
• Produce high‑quality written communications for internal and external stakeholders.
• Prepare, file, renew, and validate patents, trademarks, designs and other IP rights via offices, foreign agents or intermediaries.
• Prepare cost estimates for renewals and validations to support client decisions.
• Ensure accurate client reporting and invoicing.
• Liaise with attorneys, colleagues and external agents to complete required actions.

Required profile

• GCSE grade 5 or above in Maths and English.
• Strong commitment to delivering excellent client service.
• High level of accuracy with a methodical, organised approach.
• Ability to manage high volumes of work efficiently while maintaining quality.
• Experience working to tight deadlines in an administrative environment.
• Strong prioritisation and time‑management skills.
• Adaptable and able to manage changing workloads and demands.
• Eagerness to learn and develop professionally.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to build effective working relationships.
• Ability to work independently with minimal supervision.

Required skills

What we offer

• Competitive salary.
• Structured training and clear career progression.
• Hybrid working model (60 % office, 40 % home).