Administrative Assistant – US Law Firm

About the role

We are seeking a bright and organised Administrative Assistant to join a leading US law firm’s London office. The role offers the chance to support senior lawyers and business development teams across a range of administrative and client‑facing activities, while developing a long‑term career in executive support.

Key responsibilities

• Prepare, format and proofread documents, presentations, reports and correspondence to a high standard.
• Create and maintain files, spreadsheets, schedules and other administrative materials.
• Manage diaries, arrange meetings and coordinate room bookings.
• Organise domestic and international travel and accommodation.
• Handle telephone, email and face‑to‑face enquiries professionally.
• Process expenses and invoices, liaising with vendors and the Accounts Payable team.
• Liaise with suppliers, contractors and global Business Development colleagues.
• Conduct research, gather data and provide ad‑hoc administrative support as required.

Required profile

• Previous administrative experience in a law firm or professional services environment.
• Strong academic background.
• Excellent communication, interpersonal and customer service skills.
• Highly organised with exceptional attention to detail and the ability to manage competing priorities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Visio

What we offer

• Competitive salary.
• Outstanding employee benefits.
• Free on‑site meals and coffee shop.
• Modern offices in a sought‑after location.