Administrative Business Partner (Hybrid, London)

About the role

We are looking for an experienced Administrative Business Partner to provide high‑level support to senior leaders in a fast‑paced global organisation. The role is hybrid, based in London, and covers a maternity leave on a temporary basis. You will be the central point for calendar, travel, events and stakeholder coordination while upholding confidentiality and professionalism.

Key responsibilities

• Provide comprehensive administrative support to senior leaders and their teams.
• Manage complex, multi‑time‑zone calendars and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel, including itineraries, visas and logistics.
• Process expense reports, invoices, purchase orders and assist with budget‑related tasks.
• Prepare meeting agendas, presentations, briefing materials and follow‑up documentation.
• Organise internal and external events, off‑sites, workshops and leadership meetings.
• Act as a primary contact for internal and external stakeholders, building strong relationships.
• Support culture, engagement and communication initiatives across the organisation.
• Assist with office space planning, workplace coordination and accommodation requests.
• Identify and drive operational improvements to increase efficiency.
• Manage multiple projects simultaneously while maintaining accuracy.

Required profile

• Previous experience as an Executive Assistant, Administrative Business Partner, Personal Assistant or similar supporting senior leadership.
• Proven ability to manage confidential information with discretion.
• Strong organisational, prioritisation and multi‑tasking abilities.
• Comfortable working in a fast‑changing, high‑pressure environment.
• Experience supporting multiple senior stakeholders at the same time.
• Preferred experience supporting directors or senior leadership in global or matrix organisations.
• Exposure to budget management, resource planning and headcount tracking.

Required skills

• Microsoft Office suite

What we offer

• Hybrid working model (3 days in office, 2 days remote).
• Competitive hourly rate of £34.62.
• Opportunity to work within a global organisation on a temporary maternity cover.