Assistant Company Secretary

About the role

The Assistant Company Secretary supports the Company Secretariat in delivering an effective, timely and compliant company secretarial and corporate governance service across the group's regulated entities. Working under the direction of the Company Secretary, the role provides hands‑on assistance for board and committee administration, statutory compliance and governance projects.

Key responsibilities

• Assist in preparing and circulating annual board and committee meeting calendars for multiple entities.
• Draft agendas, collate and quality‑check board and committee papers, and publish meeting packs via the board portal.
• Provide logistical support for meetings, including scheduling, venue and video‑conference arrangements, and attendee management.
• Prepare first‑draft minutes, maintain action logs and follow up on matters‑arising.
• Maintain statutory registers and the entity management system (Diligent Entities) for group companies.
• Prepare and submit Companies House filings such as confirmation statements, appointments, resignations and constitutional documents.
• Assist with the safekeeping of statutory books, minute books, common seals and constitutional documents.
• Support corporate housekeeping projects, including updates to Articles of Association and related filings.

Required profile

• Support the Company Secretariat in delivering compliant company secretarial and governance services.
• Work under the direction of the Company Secretary, escalating judgement calls as needed.

Required skills

• Diligent Entities (entity management system)