Company Secretarial Administrator – Corporate Solutions

About the role

Wise May Ltd is seeking a Company Secretarial Administrator to support a global law firm’s Corporate Solutions team. The role involves providing administrative assistance for UK corporate transactions, client onboarding, governance, and Companies House filings for both London‑based and multinational clients.

Key responsibilities

• Act as the main liaison between internal teams and external providers for client correspondence and document distribution.
• Support client onboarding and off‑boarding processes alongside fee earners and business support teams.
• Assist in drafting minutes, shareholder resolutions, and other corporate documents.
• Coordinate preparation and distribution of confirmation statements and ensure follow‑up actions are completed.
• Manage post distribution for a portfolio of corporate clients.
• Maintain team spreadsheets, diaries, and action trackers.
• Update company records, share registers, and statutory registers.
• Coordinate and submit Companies House filings.
• Liaise with notaries and third‑party providers to obtain certified documentation.
• Provide invoicing, expense processing, and ad‑hoc administrative support as required.

Required profile

• Previous administrative experience within a legal environment (preferred).
• Demonstrable experience in minuting meetings.
• Strong organisational skills with the ability to manage competing priorities.
• Exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Proactive, flexible, and team‑focused approach.
• Ability to build effective relationships with internal and external stakeholders.
• Knowledge of Diligent Entities is advantageous.

Required skills

• Microsoft Office (including Excel).
• Diligent Entities (optional).