Executive Assistant & Admin Support (Hybrid, Cheltenham)

About the role

We are seeking a highly organised and proactive Executive Assistant to support senior leaders at PoloWorks in Cheltenham. Working hybrid with at least three days in the office, you will act as a trusted partner to the Director of Risk & Governance and the Director of Compliance, ensuring smooth day‑to‑day operations.

Key responsibilities

• Proactive diary and inbox management for multiple senior leaders
• Preparing agendas, attending meetings, taking minutes and tracking actions
• Coordinating meetings, room bookings, catering and logistics
• Ensuring calendar alignment and supporting timely submission of board reports
• Organising travel, accommodation, visas and itineraries
• Managing expenses and supporting event planning
• Coordinating conferences and off‑site meetings
• Acting as a key point of contact for internal and external enquiries
• Maintaining organised online filing systems and supporting document management
• Providing ad‑hoc administrative support and covering reception or other EAs when required

Required profile

• Strong IT skills, particularly with Microsoft Office and Teams
• Excellent organisational and planning abilities
• Clear and confident written and verbal communication
• Ability to multitask, prioritise and work both independently and as part of a team
• Proactive, solutions‑focused approach
• Previous experience in a similar executive assistant or administrative role

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams

What we offer

• Competitive salary and discretionary annual bonus
• Minimum 24 days of annual leave (option to purchase more)
• Hybrid working flexibility
• Private health insurance, life assurance and income protection
• Enhanced pension contributions
• Occupational maternity and paternity pay
• Electric Vehicle leasing scheme and company volunteering days
• Employee assistance programme, retail discounts and referral scheme
• Regular sports and social events