Executive Assistant – Support CEO & COO

About the role

This temporary position provides high‑level executive support to the CEO and COO of a fast‑moving organisation in Oxford. You will work on‑site twice a week, handling confidential matters, complex diary management and travel logistics while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage and prioritise the CEOs and COOs calendars, meetings and travel arrangements.
• Act as the first point of contact for internal and external communications.
• Prepare briefing papers, agendas, meeting documentation and take accurate minutes.
• Process expense claims and conflict‑of‑interest declarations.
• Coordinate board meeting administration and governance support.
• Oversee office facilities, suppliers and equipment, ensuring a well‑functioning workplace.
• Arrange meetings, events, venues, room bookings and catering.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator, preferably within healthcare.
• Proven ability to manage complex diaries and competing priorities in a fast‑paced environment.
• Strong organisational skills and attention to detail.
• Availability to start no later than the beginning of September.

Required skills

• Advanced diary and calendar management.
• Meeting coordination and minute‑taking.
• Expense and travel administration.
• Office facilities and supplier management.

What we offer

• Competitive hourly rate of £18.75 plus holiday pay, up to £23.78 via umbrella.
• Full‑time contract (37.5 hours per week) until June 2027.
• Opportunity to work closely with senior leadership in a dynamic setting.