Executive Assistant to Partners & COO (Private Equity)

About the role

We are seeking an experienced Executive Assistant to support two Partners and the Chief Operating Officer of a private‑equity investment firm. The role is full‑time, office‑based in Mayfair, London, initially for two months with the possibility of extension or permanent placement for the right candidate.

Key responsibilities

• Manage complex, ever‑changing diaries for two Partners and the COO, coordinating across multiple time zones.
• Organise board meetings, investor meetings, leadership forums and portfolio company engagements.
• Arrange domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare and distribute confidential documents, presentations, board papers and meeting materials.
• Build and maintain relationships with senior stakeholders such as investors, portfolio company leaders, advisors and external partners.
• Handle administrative processes including expense reporting, CRM updates, legal documentation and broader operational support.
• Provide discreet personal assistance and manage confidential matters with professionalism.
• Anticipate the leadership team’s needs, proactively resolving issues to enable focus on strategic priorities.

Required profile

• Proven experience as an Executive Assistant supporting senior executives in finance or professional services.
• Ability to support multiple senior stakeholders with differing priorities and working styles.
• Highly organised, proactive and capable of anticipating needs with minimal direction.
• Commercially minded with excellent judgement and effective prioritisation.
• Calm under pressure, resilient and adaptable in a fast‑moving environment.
• Emotionally intelligent, confident and professional when dealing with senior executives and high‑profile stakeholders.
• Exceptionally discreet and trustworthy handling sensitive and confidential information.

Required skills