Executive & Personal Assistant (Remote – South Africa)

About the role

DCL Online Ltd, a UK‑based property maintenance and project management firm, is seeking an Executive Assistant/Personal Assistant to support the Director. The position starts part‑time and will evolve into a full‑time remote role for a candidate based in South Africa.

Key responsibilities

• Learn the Client Operations Administrator (COA) function, including job coordination, CRM/scheduling, and contractor/client liaison.
• Assist with recruitment coordination – scheduling interviews, managing candidate correspondence, and tracking shortlists.
• Maintain master reference documents, trackers and schedules, ensuring they are up‑to‑date.
• Draft and manage correspondence with estate agents, landlords, contractors and suppliers.
• Provide personal‑assistant support to the Director: diary and inbox management, meeting and travel arrangements, document drafting and formatting.
• Conduct ad‑hoc research, admin tasks and act as a reliable first point of contact when needed.

Required profile

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Looking for a long‑term, full‑time commitment rather than a side gig.
• Exceptional organisational skills with strong attention to detail.
• Proactive, self‑motivated and able to work without constant supervision.
• Excellent written and spoken English.
• Trustworthy with confidential business and personal information.
• Comfortable using remote‑work monitoring or activity‑tracking tools during working hours.

Required skills

• Familiarity with CRM and scheduling systems.
• Experience with remote‑work monitoring or activity‑tracking software.