Legal Secretary – Employment, Pensions & Immigration

About the role

We are looking for a highly organised Legal Secretary to provide first‑class administrative support to a busy Employment, Pensions & Immigration team in Guildford. You will play a vital role in ensuring smooth day‑to‑day operations and will work alongside experienced legal professionals in a collaborative, fast‑paced environment.

Key responsibilities

• Support the billing process using the practice management system, including raising and processing invoices, managing time allocations, and producing WIP and debt reports.
• Send fee updates and invoices to clients on behalf of lawyers.
• Conduct conflict searches and open new matters via the New Business Introduction system.
• Update client relationship software with contact details, business development, and marketing activity.
• Proactively assist team members during quieter periods and provide cover for other secretaries.
• Answer telephone calls, take messages, and liaise with clients, especially for new enquiries.
• Act as a point of contact for clients in lawyers’ absence when required.
• Manage document production, including client engagement letters, signatures via DocuSign, and thorough proofreading.
• Arrange travel and accommodation, preparing all necessary documentation.

Required profile

• Highly organised with exceptional attention to detail.
• Proactive and professional attitude.
• Ability to thrive in a fast‑paced, collaborative environment.
• Strong communication skills for client interaction.
• Experience supporting partners and legal professionals.

Required skills

• Practice management system (billing and case management).
• Billing software for invoice creation and reporting.
• DocuSign for electronic signatures.
• Microsoft Word for document creation and amendment.
• Microsoft Excel for data handling and reporting.
• Microsoft PowerPoint for presentations.

What we offer

• Competitive salary between £30,000 and £38,000 plus a bonus scheme.
• 5 % employer pension contribution.
• Private medical insurance.
• Life assurance and permanent health insurance.
• Travel allowance or free parking.
• Cashback health scheme.