Operations Assistant – Transport & Logistics

About the role

We are seeking an organised and proactive Operations Assistant to join our Southampton team within the transport and logistics sector. The role provides essential operational and administrative support across fleet management, compliance, driver records and transport operations.

Key responsibilities

• Maintaining fleet compliance records, including vehicle inspections, servicing schedules, licences, and testing requirements.
• Monitoring and updating operational spreadsheets and management information.
• Supporting tachograph administration and driver compliance processes.
• Coordinating driver training, inductions, certifications, and documentation.
• Maintaining accurate records relating to insurance claims and fleet activities.
• Assisting with fleet performance reporting, including mileage, fuel usage, and operational data.
• Liaising with external service providers and contractors.
• Providing scheduling and planning support during periods of absence or peak demand.
• Supporting wider operational projects and continuous improvement initiatives.

Required profile

• Previous administration or operations support experience.
• Excellent organisational and time management skills.
• Strong attention to detail and a compliance‑focused approach.
• Confident IT skills, including Excel and database systems.
• Strong communication skills with internal and external stakeholders.
• Proactive, positive attitude and willingness to learn.
• Ability to prioritise workloads in a fast‑paced environment.
• Experience within transport, logistics, fleet management or compliance administration is advantageous but not essential.

Required skills

• Excel
• database systems

What we offer

• Salary of £32,000 per year.
• Tuesday to Saturday, 5am‑2pm shift pattern.
• 25 days annual leave plus bank holidays.
• Enhanced pension scheme.
• Life assurance and health & wellbeing benefits.
• Employee assistance programme.
• Career development and progression opportunities.
• Supportive and collaborative working environment.