Personal Assistant – 12‑month Fixed‑Term (London)

About the role

Grey London, part of WPP, is seeking a proactive Personal Assistant on a 12‑month fixed‑term contract to support its senior leadership team. You will work in a fast‑paced agency environment, providing high‑level administrative support and gaining exposure to senior executives across the business.

Key responsibilities

• Manage diaries for senior stakeholders, prioritising time, planning weeks ahead and resolving scheduling conflicts.
• Act as first point of contact, handling requests, greeting clients and partners, and managing ad‑hoc inboxes.
• Coordinate meeting logistics: book rooms, arrange catering, set up and test technology, share pre‑reads and follow‑up actions.
• Organise travel arrangements including flights, trains, hotels, transfers, visas and detailed itineraries with contingency planning.
• Support off‑site events and agency gatherings: source venues, prepare agendas and materials, coordinate attendees and dinner bookings.
• Process finance and admin tasks such as raising purchase orders, handling invoices, completing timesheets, managing absences and expenses.
• Assist with interview scheduling and onboarding in partnership with People and recruitment teams.

Required profile

• Highly organised and proactive with excellent multitasking abilities.
• Previous experience as a Personal Assistant supporting senior leaders.
• Ability to work efficiently in a fast‑moving agency environment.
• Strong communication and interpersonal skills.

Required skills

What we offer

• Significant exposure to senior executives and cross‑functional teams.
• Opportunity to develop a career within a global, award‑winning agency network.
• Dynamic, collaborative workplace in central London.