Personal Assistant to Director of Pharmacy (NHS Dumfries)

About the role

We are seeking a Personal Assistant to support the Director of Pharmacy and the wider pharmacy team at NHS Dumfries and Galloway. This full‑time position (36 hours per week) is based at Mountainhall Treatment Centre in Dumfries, with flexible and part‑time options available.

Key responsibilities

• Manage the Director’s diary efficiently and coordinate appointments.
• Liaise with internal and external stakeholders, organising meetings and related paperwork.
• Handle Freedom of Information requests and ensure deadlines are met.
• Maintain document databases, oversee updates and reviews.
• Generate and distribute meeting minutes and other correspondence.
• Use Microsoft Office applications to produce reports and presentations.

Required profile

• Proven secretarial and administrative experience.
• Excellent communication and interpersonal skills.
• Strong organisational, problem‑solving and initiative‑taking abilities.
• Ability to handle confidential information sensitively.
• Calm under pressure while managing competing priorities.
• Flexible, reliable, trustworthy and enthusiastic.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.

What we offer

• A varied role that impacts patient care and the wider organisation.
• Opportunity to join a small, enthusiastic expert team.
• Flexible working arrangements, including part‑time or job‑share options.