Practice Operations Coordinator

About the role

An established, award-winning architecture practice based in Chelsea is looking for a Practice Operations Coordinator to support the smooth running of its growing studio. Working closely with the Practice Manager and Senior Management Team, you will act as a central point of coordination across the business, overseeing practice operations, supporting the wider team and improving processes and efficiency. The role covers office management, employee support, IT, finance, facilities, compliance and internal events.

Key responsibilities

• Oversee the day-to-day running of the practice and support and coordinate the Admin Team and wider support staff.
• Monitor operational expenditure, suppliers and practice-related spending.
• Identify opportunities to improve processes and ways of working.
• Support employee experience, engagement and studio culture.
• Coordinate onboarding for new starters, including IT setup and Health & Safety inductions.
• Oversee office facilities, maintenance, repairs, security and suppliers.
• Act as the internal point of contact for IT matters and monitor IT subscriptions, equipment and costs.
• Maintain accurate financial and operational records and support audits, compliance and internal procedures.
• Coordinate internal events and CPD activities, oversee event budgets and prepare regular updates on performance.

Required profile

• Previous experience in practice operations, office management or a similar coordination role.
• Highly organised with excellent attention to detail and strong commercial and financial awareness.
• Confident managing multiple priorities, working independently and communicating well with senior management and wider teams.
• Comfortable coordinating suppliers, contractors and external service providers.

Required skills

• Strong Microsoft Office skills.
• Able to maintain accurate records and handle confidential information professionally.

What we offer

• Monday to Friday, 9:00am–5:30pm.
• Opportunities for career progression and increased responsibility for the wider running of the practice.
• A varied role with exposure across operations, finance, HR, facilities and practice management, working closely with senior management.