Recruitment Assistant

About the role

We are seeking a Recruitment Assistant to join our fast‑paced HR team on a three‑month contract. Working hybrid from Civic Center in Southampton, you will provide essential administrative support throughout the recruitment and onboarding process.

Key responsibilities

• Deliver a customer‑focused recruitment service using an e‑recruitment system.
• Support the end‑to‑end recruitment cycle, preparing adverts, candidate packs and documentation.
• Respond promptly to queries from hiring managers and candidates.
• Coordinate recruitment activities for schools and partner organisations.
• Manage pre‑employment checks and ensure compliance with statutory and council policies.
• Process new starter paperwork and payroll information within deadlines.
• Maintain accurate recruitment records, vacancy data and databases.
• Produce reports and management information on recruitment activity and trends.
• Liaise with agencies, job boards and external partners to support campaigns.
• Provide administrative assistance for HR projects, assessments and OD functions.

Required profile

• GCSE (or equivalent) in English and Mathematics with HR or recruitment administration experience.
• Proven ability to deliver excellent customer service in a high‑volume administrative environment.
• Knowledge of recruitment and selection processes, including pre‑employment checks.
• Understanding of employment legislation, safeguarding, equality and safer recruitment practices.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent verbal and written communication with strong stakeholder management.
• Highly organised, able to work independently and collaboratively while maintaining confidentiality.

Required skills

• Microsoft Office
• e‑recruitment systems and databases