Senior Executive Assistant to the CEO

About the role

Mother Root, the UK's fastest-growing non-alcoholic spirit brand, is hiring a Senior Executive Assistant to its founder and CEO, Bethan. The role builds a system around the CEO so the right things reach her at the right time, while she works alongside the CEO, the senior leadership team and the Heads of departments. It is based at the London headquarters and is hybrid.

Key responsibilities

• Set up and run AI and automation so most of the inbox, calendar, meeting notes and follow-ups happen without manual handling.
• Create one view of what is waiting for the CEO, what is coming up and what needs thinking time.
• Turn repeat ad hoc requests into simple processes and clear decision rights.
• Plan the CEO's calendar weeks ahead in clear blocks, with prep and reflection time, and look ahead each quarter for travel and commitments.
• Protect family, research, exercise and free time, and own travel end to end, including visas and logistics.
• Spot recurring patterns and bring them with a fix, and act as a second pair of eyes and ears on meetings and documents.
• Be the first point of contact for external requests such as intros, investor meetings, podcasts and speaking invites, and step in for the CEO within agreed limits.
• Challenge what should not be on the CEO's plate and recommend who should own it.

Required profile

• Has been the right hand to a senior leader in a fast-moving business.
• Thinks in systems and turns repeated requests into reusable processes.
• At home with AI and automation, knowing where it helps and where a human check is needed.
• Judgement to sort a CEO's inbox into urgent, noise and sensitive without being told.
• Discreet with confidential people, finance and board matters, and warm and organised.
• Useful, not essential, experience in a startup or consumer brand.

Required skills

• Notion, Slack and Google Workspace
• AI notetakers

The first year follows a clear path: month one of shadowing, month three with the system live, month six running the week and deputising, and by month twelve predicting the CEO's call on most things. Applications are made by sending a CV and a brief of under 200 words describing a time when support for a senior person was improved.