Administrative Assistant – Dean’s Office

About the role

London Business School is looking for a highly organised Administrative Assistant to join the Dean’s Office. The role provides day‑to‑day administrative and operational support to the Dean and acts as the primary contact point when the Executive Assistant is absent.

Key responsibilities

• Support the Executive Assistant to the Dean with diary management, meeting preparation and follow‑up.
• Coordinate logistics for all Dean‑initiated meetings, including room booking, guest reception, catering, AV set‑up and post‑meeting documentation.
• Assist with planning and delivery of events at the Dean’s House, liaising with event organisers across school departments.
• Arrange overseas travel for the Dean, handling flights, accommodation, visas and related itineraries.
• Provide secondary administrative support to a named senior leader and cover staff absences within the hub model.

Required profile

• Proven experience managing complex diaries and international travel for senior stakeholders.
• Background in higher education or a corporate/professional services environment.
• Excellent organisational, time‑management and prioritisation skills, with the ability to work under pressure.
• Demonstrated discretion handling confidential information.
• Strong written and oral communication skills, capable of drafting and editing senior‑level correspondence.
• Customer‑service orientation and ability to build relationships at all levels.
• Proactive, solution‑focused and able to work both independently and as part of a team.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Word.