Executive Administrator – Private Household

About the role

This is a full‑time Executive Administrator position supporting two Global Coordinators within a private household based in Central London. The role is fast‑paced and requires a highly organised professional who can juggle multiple priorities while maintaining the utmost discretion and accuracy.

Key responsibilities

• Manage administration‑heavy projects such as online filing, database management and document organisation.
• Research, source and purchase household items, maintain inventories across several properties and implement a digital wardrobe catalogue.
• Support planning and delivery of private events, including guest list management, seating plans, gift sourcing and on‑site administrative support.
• Maintain a database of over 6,000 contacts, ensuring consistency, updating details and tracking deliveries for gifting programmes.
• Research and recommend training opportunities, particularly on AI platforms like Claude, Gemini and ChatGPT.
• Monitor emerging technology and productivity trends, creating Outlook rules, automated filing systems and live project dashboards.
• Produce mail merges, correspondence and manage complex multi‑time‑zone calendars.

Required profile

• Previous experience in a fast‑paced Executive Assistant, Team Assistant or senior administrative role.
• Strong corporate background with exceptional organisational skills.
• Outstanding attention to detail and accuracy.
• Ability to manage multiple projects simultaneously with minimal supervision.

Required skills

• Microsoft Outlook
• Microsoft Office (including mail merge)
• Database management
• Claude
• Gemini
• ChatGPT